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the COVID 19 WORKING DOCUMENT

the COVID 19 RISK MITIGATION DOCUMENT

On 19 Octotober 2021 the club reopened for training.
Full Covid-19 Protocols apply which is in line with Council covid Protocols.
Training days are limited for now to tuesdays and Thursdays and will be reviewed from time to time.

COVID – 19 RISK MITIGATION AND IMPLEMENTATION STRATEGY FOR RE-OPENING BRIMSTONE ITHEKO SPORT ATHLETIC CLUB ACTIVITIES

DOCUMENT TITLE

COVID-19 RISK MITIGATION AND IMPLEMENTATION STRATEGY FOR RE-OPENING ITHEKO CLUB ACTIVITIES

EFFECTIVE DATE

19 October 2021

DRAFTED BY

Shafiek Faure (Safety Officer)

APPROVED BY

Governing Council (GC)

SIGNATURE

NEXT REVIEW DATE

As & when Government Covid-19 Regulations change.

RESPONSIBLE

Lifestyle Commission

This protocol is applicable to all activities undertaken by BRIMSTONE ITHEKO SPORT ATHLETIC CLUB (herein after referred to as BISAC) at and training from the premises of Erin and Lower Burg Roads Rondebosch which is used as the club’s training and meeting venue.

This document must be read in conjunction the Disaster Management Act 2002, as well as any other relevant documentation issued by Government during the COVID-19 Pandemic.

It should be noted that Government regularly amends the Regulations Issued in Terms of Section 27(2) in the Disaster Management Act of 2002, as they adjust the Level of “Lock Down”.

Government amendments to the Regulations override certain inclusions in this document with regards to allocated times, number of maximum persons allowed in indoor venues as well as outdoor venues.

This document must also be read in conjunction with the document issued by Athletics South Africa (ASA) “Return to Play Competition and Training” updated 22 June 2021. This is required as BISAC is a member of Western Province Athletics (WPA) who is governed by ASA.

This document will be subjected to updates from Government

This document has been prepared by Shafiek Faure (Safety Officer) in conjunction with the Disaster Management Act 2002, Athletics South Africa (ASA) “Return to Play Competition and Training” “ASA COVID-19 Compliance Document updated 7 October 2021.

  • To re-open activities such as training and meetings and to ensure compliance with the maximum number of persons allowed per gathering as defined by the National COVID-19 Alert Level
  • This document serves as an outline and to regulate COVID-19 risk mitigation protocols during training and meetings
  • To ensure that COVID-19 protocols are adhered to as prescribed by the National Department of Health
  • To ensure that any activities undertaken by BISAC do not contribute to the transmission/spread of COVID-19

BISAC will appoint a COVID-19 Compliance Officer who will be responsible for ensuring the implementation of risk mitigation protocols/procedures during meetings and training.

The Compliance Officer can/will appoint COVID-19 marshals who will be responsible for compliance during training runs – (these marshals do not need to be qualified Safety Officers), but must be trained on the relevant COVID-19 documentation.

The appointed COVID-19 Compliance Officer must be a member of the GC.

The appointment of the COVID-19 Compliance Officer will be made by the GC of BISAC.

BISAC must ensure that all documentation related to COVID-19 is communicated to the club members and that record of this communication is kept.

Any new member who signs up with BISAC must be informed of all COVID-19 related documents and procedures.

Any updates from Government that impacts COVID-19 protocols, will require this document to be updated.

Communication within the club can be in the form of:

  • Club website
  • Emails
  • Mobile apps
  • Signage
  • On-site training

At any meeting/training activity, screening of all members/participants/coaches/public will take place prior to the individual being allowed to attend a meeting, watch, or participate in a training activity or run.

Screening will take the form of a COVID-19 questionnaire (Yes/No) and temperature check prior to allowing the individual inside the facility

All screening documentation will be kept by the club for record purposes

  • It is mandatory for all BISAC members to complete the health checks/screening and temperature taking
  • Adhere to social distancing requirements and avoid close contact
  • No high fives, hand shaking, hugging, or kissing is permitted
  • Wearing of masks is required when in proximity of each other (1.5m or less)
  • No serving of food will be allowed at any training sessions
  • Sanitizing stations should be available at the venue for members when training
  • The size of training groups should be minimized where possible
  • All common areas in use should be sanitized (meeting rooms, ablution areas, equipment etc.)

Access will be controlled at the entrance to the field/meeting areas

  • No access will be allowed if a “YES” is answered to any of the questions on the screening questionnaire or if the temperature of an individual is >37.5°C
  • If a temperature of >37.5°C is recorded, the individual can be moved to an isolation area and the temperature can be retaken after a period of approximately 15 minutes; if still found to be high, the individual must be requested to leave the premises
  • It is the responsibility of everyone to comply with the requirements as stipulated by Government as well as BISAC
  • Everyone connected to BISAC should accept and adhere to the policy requirements
  • If any club member feels sick, or has been in contact with a person who has tested positive for COVID-19, he/she should not present him/herself for any participation in BISAC activities
  • If a member tests positive for COVID-19 and has attended any training sessions/meetings in the week prior to that, the member should notify the BISAC Administration Commission immediately.
  • Where possible meetings should be held virtually
  • In-person meetings should comply with COVID-19 regulations and this protocol document.
  • Meeting rooms:
  • Where possible meetings should be convened outside
  • Good ventilation is required when convening meetings inside
  • The maximum capacity for the venue must be adhered to
  • Sanitizing before, during and after usage of the room
  • Ablution areas
  • Ablution areas must be sanitized before, during and after usage
  • Sanitizer must consist of 70% isopropanol (isopropyl alcohol) or any other disinfectant prescribed by WHO
  • Availability of soap from dispensers
  • Any waste generated from cleaning (including gloves, masks etc.) should be regarded as contaminated and be disposed of appropriately as per government protocols
  • Disaster Management Act 2002: Amendment of Regulations issued in Terms of Section 27(2)
  • Circular 43 of ASA 2021 – COVID -19 Update – Dated 07 October 2021
  • Athletics South Africa (ASA) Return to Play Competition and Training – ASA COVID-19 Compliance Document – Updated 7 October 2021

COVID-19 – WORKING INSTRUCTION

To ensure Brimstone Itheko Sport Athletic Club (herein after referred to as BISAC) complies with the COVID-19 requirements as stipulated by the Disaster Management Act 2002 and any Amendments as they are propagated.

This document covers all gatherings undertaken by BISAC from and at its premises of Erin and Lower Burg Roads, Rondebosch, such as meetings, training, field runs, road runs, weekend runs and any associated activities.

Disaster Management Act 2002

BISAC COVID-19 Protocol document

  • The appointed COVID-19 Compliance Officer is responsible for ensuring that all members of BISAC are informed on the COVID-19 Policy and the COVID-19 Procedures as well as the implementation of the COVID-19 Policy and Procedure.
  • The COVID-19 Compliance Officer will appoint COVID-19 Marshals to supervise training groups to ensure compliance is met.

WORKING INSTRUCTIONS

Entry to Clubhouse/Training Field

  • Complete Health Check Questionnaire/Survey
  • Have temperature taken and recorded
  • Sanitizing of hands
  • Wearing of masks at all times while in the Clubhouse

Training on Field

  • Training should follow social distancing requirements (1.5 metres apart) as far as practically possible
  • Sanitizer stations should be available during the training sessions
  • When distributing water, it should be dispensed from a tap or a 25L drum with a tap
  • No cups should be shared amongst members
  • Masks should always be used while there are any discussions held during training
  • The COVID-19 Marshals must enforce COVID-19 requirements as well as BISAC Policy and Procedures

Road Training in Groups

  • Social distancing is advised as far as practically possible
  • Masks should always be in the runner’s possession and must be worn at water points and toilet stops
  • Runners should carry his/her own water bottle
  • Water bottles can be refilled on route at garages or areas where taps are available
  • The COVID-19 marshal must enforce COVID-19 requirements as well as BISAC Policy and Procedures

Returning to the clubhouse after running

  • Advisable to leave the premises immediately
  • If stretching takes place, it should be performed with social distancing
  • No refreshments will be provided after runs

Weekend Runs

  • These can happen from different starting points
  • Each run/group must follow point 6.1 (Excepting for point 6.1.2)
  • This is the responsibility of the coach for the run and the appointed COVID-19 Marshal
  • COVID-19 Questionnaire/Survey – completed forms should be returned to the office after the meeting, run or on-field-training for safekeeping and record purpose
  • COVID-19 Health Questionnaire

 New working instruction

You don't stop running because you get old, you get old because you stop running